Streamlining your Event Day

Event Analytics

Event directors and timers can feel like they need to be everywhere at once. With ACTIVE On-Site, you’re able to remotely monitor check-in and registration numbers from a phone, tablet or your Apple Watch to make sure your event stays on track.

You don’t need to be at every event to be tracking the success of every event - it really is like being in two places at once.

15HRS

Average time saved on event day activities*

50%

Reduction in volunteer needs on event day*

Waiver Management

No more needing to store paper waivers in a warehouse or searching through boxes if an incident occurs. Validate that participants have signed the necessary waivers before event day, or even have them sign on the spot by typing their name, taking a selfie, or signing digitally with their finger.

Waiver Management within ACTIVE On-Site and the ACTIVEWorks® platform gives you peace of mind in knowing everyone is covered before the start gun goes off.

Check-In

Eliminate long lines at your expo or on event day. Check in your participants via QR scan, name, team name, email or phone lookup and instantly assign them a bib – all with ACTIVE On-Site. The app seamlessly syncs with ACTIVEWorks® to access participant and team information, validate merchandise purchases and mark waivers as signed.  Offline mode ensures that check-in doesn’t stop even if your internet connection does. On-Site will keep all of the records and sync when back online.

Customizable Workflows

Set up different profiles to manage different roles and responsibilities to speed up operations at your expo or on event day. Assign those different profiles to different groups, such as merchandise, parking or cash registrations, so your volunteers have a customized workflow.  

For example, your customer service team can be given more capabilities than your check-in or merchandise selling volunteers.

Merchandise Fulfillment

Merchandise details sync to ACTIVE On-Site, ensuring you have the right items for your participants at the right time. Mark merchandise as “fulfilled” when purchased or picked up with merchandise fulfillment. Know who has and hasn’t received their purchases so you can ship out incomplete orders from your HQ after event day. No more guessing games about fulfillment and inventory on race day.

Dynanmic Bib Assignment

With ACTIVE On-Site, you’re able to save all bib assignments for your expo or race day. Once a participant is identified, they are assigned the next bib number in your stack–just like that. You’re able to quickly move on to the next participant, all of their data syncs seamlessly back to the ACTIVEWorks® platform - registration and timing, including ACTIVE Timing, The Race Director and RunScore.

Cut down on race day prep for you, your staff, and your timer, with bib planning - no more stuffing bib packets and sorting them when everything is assigned at check-in. Since bibs aren’t tied to individuals until they check in, you can leverage unused bibs for your next event and save previously wasted expenses.

Custom Content

Have a loyalty program for your participants or different cap colors for your triathletes? Incorporate these custom fields and answers directly into the app with custom content. This flexible tool empowers your event staff to better identify participants during check-in and on race day. No more missing information or guessing games.

Seamless Integration

Never worry about inconsistent data again. Whether you’re checking in an existing registrant or registering someone on event day, their data is seamlessly transmitted to all systems tied to the ACTIVEWorks® platform–registration, ACTIVE On-Site, ACTIVE Timing. In addition to ACTIVE Timing, On-Site can sync data with The Race Director and RunScore for a seamless experience.

 

Time Savings and Reduced Volunteer Needs

With the ability to check in and register participants quickly and efficiently in the app, you’ll cut packet pick-up times and volunteer needs in half – ultimately helping your bottom line. 

No more cluttered tables filled with volunteers checking and double-checking paper registrations or sifting through packets in search of bib numbers. Have your participants checked in and on their way in seconds – not minutes. 

 
 

Maximizing Revenue

Registration

Capture last-minute registrations at your expo or on race day to continue maximizing revenue all the way up until the last wave of participants arrives at the starting line. Volunteers are able to register last-minute participants, ensure waivers are signed and collect credit card or cash payments quickly and securely with ACTIVE On-Site.

Kiosk Mode

Reduce the need for volunteers by allowing participants to register themselves at the expo or on race day with kiosk mode. When registration is completed, kiosk mode will automatically start at the beginning of the form for the next participant. 

Want to check out the On-Site App for yourself?

Download the app now on the App Store or on Google Play.

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