HY–TEK Sport Software TM6.0 Release, Event Registration Tips, Our latest webinar! Plus more!
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ActiveEndurance

In This Issue:

--> HY–TEK TEAM MANAGER 6.0 – beta release scheduled for June 1st

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How do you attract participants and sponsors?

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T–Shirts or not to T–shirt?...That is the question.

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How to match up payments received with online registrations and online donations

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Join ActiveNetwork’s upcoming webinar "Building and maintaining effective web sites"

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Get to Know our Event Director of the Month

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Team Member Spotlight

The Edge offers product, community and Endurance events-related information developed to help you become a more successful Race Event Director. Our goal is to help you promote your event and grow participation with easy-to-use online race registration tools. We look forward to providing this newsletter to you every month and hope you forward it to any colleagues who may find it useful.

Also feel free to email us any comments or suggestions for future newsletters because, after all, it’s all for you!

ActiveEndurance
ActiveEndurance@ActiveNetwork.com

Visit www.activeendurance.com/the-active-edge.htm
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What’s New?

HY–TEK TEAM MANAGER 6.0 – beta release scheduled for June 1st

HY-TEK Team Manager 6.0

We are pleased to announce that TEAM MANAGER 6.0 is scheduled for beta release June 1 and for production release July 15, 2010! TM 6.0 is the most advanced and exciting product we have ever launched and is packed with over 75 NEW features. Click here to learn more http://www.hy-tekltd.com/swim/TMII/tm6.html


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Marketing Tips

How do you attract participants and sponsors?

Marketing Tips

A few suggestions:

  1. Promote the event across every available medium, including TV, radio, newspapers and on the Internet
  2. Reach out to local running clubs for peer-to-peer marketing
  3. Communicate your value proposition to public and prospective sponsors

Like this tip? Get more useful tips when you become a fan.
Become our fan on Facebook!


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T–Shirts or not to T–shirt?...That is the question.

T–Shirts or not to T–shirt?...That is the question.

Event Directors – We value your opinion and would like to know if you are providing t–shirts at your events?

Complete this survey and enter for a chance to win a ($15) Starbucks card!


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Event Registration Tip and Tricks

How to match up payments received with online registrations and online donations

Event Registration Tip and Tricks

NOTE When you receive your check from Active Network, there will be an identification number located in the description line of the check stub. The Registration Center is denoted by the letters "EV" followed by a seven digit number. ActiveGiving is denoted by the letters "DN" followed by a six digit number.

Registration Center

  1. Log into www.active.com/explorer
  2. Select listing in drop down
  3. Expand Registration Reports
  4. Click Payment Summary
  5. Select Period
    • NOTE The check date will be a few days after the closing period date
  6. Click Submit
    • NOTE includes total amount paid, number of registrations, changes, and refunds
  7. Expand Registration Tools
  8. Click Print Registrations
  9. Select date range for payment period
  10. Click Submit Filters

ActiveGiving

  1. Log into www.active.com/donations
    • NOTE If you have more then one campaign, select the campaign in the drop down menu
  2. Click View Reports
  3. Click Accounting Reports
  4. Click Payment Period
    • NOTE The check date will be a few days after the closing period date
  5. Click Get Report


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Event Director's Best Practices Webinar Series

Our latest webinar – Building and maintaining effective Web Sites

Register Now

Join us on June 23, 2010 for our webinar highlighting best practices on How to Build and Maintain an Effective Web Site.

You’ll learn the key elements of building a successful web site, including:

  • How to plan and benchmark your site for success
  • Knowing your site audience
  • Techniques for optimizing and organizing site content
  • Designing an intuitive user interface for visitors
  • Common design mistakes to avoid
  • Building and maintaining a scalable site that empowers you to succeed over time

Don’t miss out on this exciting webinar! Register now — space is limited!

When: Wednesday, June 23, 2010
Time: 1:00 pm – 2:00 pm PST
Cost: Free


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Race Event Director of the Month

Event Director of the MonthBill Driskill
Race Director – Total Body Fitness

Bill Driskill

A Tri for all ages...
I personally did my first triathlon in 1985 and became hooked on the sport. I was working in hotel management and wanted all of my weekends off for racing triathlons; which was rather difficult being a Banquet Manager, so in 1991 I quit my job and started a company called Total Body Fitness, offering In-Home Personal Training. The next year I started coaching a bunch of marathon runners for a new program called Team in Training, and convinced my best friend from high school, Mark Shaw, to join me in Total Body Fitness as my partner. After a few years of coaching the marathon runners in addition to our personal training clients, we started offering a ‘Triathlon Class’ for the Wildflower Triathlon Festival. When Wildflower started getting so popular that our triathletes could not get in to the race, we put on our own triathlon for the class, and the next year in 1998, offered our first race to the public with our Granite Bay Triathlon.

After the first triathlon Total Body Fitness, or TBF Racing, the ‘branch’ of TBF devoted to Multi-Sport Events, expanded our race offerings to include Off-Road Duathlons, Mountain Bike Races, Trail Runs, and Kids Events along with more Triathlons. In 2001 we took over the Original TRI for FUN Triathlon Series founded by Sally Edwards, added an Olympic Distance Series called the Tri for Real the next year, and by 2003 had over 30 races – which prompted us to start our Race for Free Volunteer program and bring on a “Key Staff” to keep our races running safely and smoothly. Volunteers at our events, in return for working a four-hour volunteer shift, receive a $40 voucher good at any of our over 70 events. Our TBF Racing Key Staff, in return for working at all of our events, receive a two-week luxury adventure trip to Thailand each year with TBF Travel, our Adventure Travel company. With a full Key Staff and plenty of volunteers, TBF Racing events are always very well staffed and managed – one of the trademarks of our races.

Fun is another trademark of our TBF Racing events. Athletes are always remarking how much they enjoy the enthusiasm and support they receive at our races. Each athlete feels special from the care and attention given to them at our races. Having their name called as they finish by race announcer Mark Shaw; who knows many of the finishers personally, and being greeted by Bill who constantly roams the races making sure everything is running smoothly, is a personal touch that many of the athletes appreciate. TBF Racing is also known for its low prices, great finish line food, and support for the Triathlon community. TRI Clubs are offered reserved bike racks in transition for their athletes, families are offered special discounts for multiple kids racing, and TBF Racing supports local charities such as the St John’s Shelter for Women and Children and the Special Olympics, and has helped to raise funds for special causes such as Jamie Whitmore’s battle with cancer in 2008.

At Total Body Fitness our mission is to change lives, one at a time, by introducing people to the Multi-Sport Lifestyle and helping them discover the joy and freedom that comes from being able to set goals and push your body to reach them. With races from our TRI for KIDS Triathlons for boys and girls as young as 5 years old, up to our TBF HIT (Half Iron Triathlon), we have something for everyone that loves to swim, bike, and run. At Total Body Fitness we believe that if you workout, everything else will too!

To learn more about Total Body Fitness visit http://www.totalbodyfitness.com/index.html


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Team Member Spotlight

Jamie Snow
Senior Technical Account Manager

Jamie Snow

Expertise: I closely consult with our event organizers and set up their online products to meet their specific needs and optimize their operations. I provide training and a successful launch plan for each event. I also work with Product Development to roll out product enhancements and functionality based on client deadlines and expectations.

Just for fun: I enjoy spending time with my family! I also enjoy traveling, diving, sailing, wakeboarding and swimming.


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About ActiveEndurance


ActiveEndurance, a division of Active Network, delivers industry-leading online technology and marketing solutions to over 55,000 endurance sports organizations. With ActiveEndurance, organizers can eliminate paper-based administration, effectively manage participant data, and implement strategic marketing solutions to drive registration revenue while improving the participant experience. For more information, visit www.ActiveEndurance.com.

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